For your convenience we have provided a letter of demand for you to use as required. The red font provides instruction to you which you should follow for the best result.
RETYPE ON YOUR LETTERHEAD
Insert Name of Debtor. Insert Date
If a company or business address to the
Secretary or Manager respectively)
Insert (all) Address(es)
(send to email, fax and postal addresses you have)
Dear Sir/ Madam.
(If you know the name of the responsible person, use that instead)
We have noted that the above amount is outstanding and has now exceeded acceptable trading terms. We must now take immediate action to resolve the matter.
We hereby demand immediate payment of the above amount.
DO NOT IGNORE THIS. If you do we may sue in a court of competent jurisdiction and will seek orders for court costs and interest as well as the amount of the debt. If default judgment is obtained your credit standing will be adversely effected. For this reason you must not ignore this demand and should make every endeavour to resolve this matter.
All payments are to be forwarded to this office to reach us no later than (insert a day and date. 7 days from the date of this letter is recommended). Payment should be made by EFT to our account detailed below or by cheque or money order. If you are not able to pay the account in full you must contact us and advise as to a repayment proposal by the above date.
Compliance with this demand will ensure that your credit position is unaffected and no additional costs or fees will be payable. Failure to do so will result in the matter being referred to our commercial recovery agent Kents Collections of Southport and in the issue of court proceedings against you.
(Your Business name)
(Insert your account name and details for payment by EFT)
Copyright Kents Collections. Use authorised in this format only